Careers

Job Title: Events Logistics Coordinator

Job Description:

As an Events Logistics Coordinator, your primary responsibility is to manage and oversee the logistical aspects of events and ensure their smooth execution. You will play a critical role in planning, organizing, and coordinating various aspects of events, from conception to completion. This role is essential in ensuring that events run efficiently on schedule, and within budget.

Key Responsibilities:

1. Event Planning: Collaborate with event planners, clients, and stakeholders to understand their requirements, objectives, and expectations. Develop logistics plans that align with the event's goals and theme.
2. Venue Selection and Setup: Assist in selecting suitable event venues, negotiate contracts, and coordinate the setup and decoration of event spaces. Ensure that all required equipment, furniture, and décor are in place.
3. Vendor Management: Identify and manage relationships with various event-related vendors, including catering, audio-visual, transportation, and security services. Ensure that all vendors deliver their services on time and within budget.
4. Budget Management: Create and manage event budgets, tracking expenses and ensuring cost-effectiveness. Provide regular financial reports to event planners and clients.
5. Schedule Coordination: Develop detailed event schedules, including load-in and load-out timelines, and ensure that all elements of the event run on time. Troubleshoot and adapt to unforeseen logistical challenges.
6. Transportation and Accommodation: Arrange transportation and accommodation for event attendees, speakers, or performers as required, and ensure smooth arrivals and departures.
7. Equipment and Technology: Coordinate the acquisition, setup, and maintenance of technical equipment, including sound systems, projectors, and lighting.
8. Registration and Check-In: Oversee the registration process, including the management of attendee lists and badges. Ensure a smooth check-in experience for attendees.
9. Safety and Security: Implement security protocols and emergency procedures to ensure the safety of event participants. Coordinate with security personnel and first-aid teams.
10. Communication: Maintain effective communication with all stakeholders, including clients, vendors, and the event planning team. Provide regular updates on the progress of logistical arrangements.
11. Problem Solving: Anticipate and resolve logistical challenges and emergencies that may arise during events, ensuring minimal disruption to the program.
12. Post-Event Evaluation: Collect feedback from participants and event organizers to evaluate the success of the logistics and identify areas for improvement.

Qualifications:

1. Having a confirmed track record in coordinating event and planning logistics is an asset.
2. Excellent organizational and time management skills.
3. Strong negotiation and vendor management skills.
4. Proficiency in event management software and tools.
5. Excellent communication and interpersonal skills.
6. Ability to work well under pressure and adapt to changing circumstances.
7. Detail-oriented and committed to delivering high-quality events.
8. Knowledge of safety and security protocols for events.
9. Ability to work flexible hours, including evenings and weekends, as required by event schedules.

As an Events Logistics Coordinator, you play a crucial role in ensuring the seamless execution of events, making sure all logistical elements are in place to create memorable and successful experiences for attendees and clients

Job Title: Administration Executive

Job Overview:

The Administration Executive plays a crucial role in ensuring the efficient day-to-day operations of the organization. This role encompasses a diverse array of administrative responsibilities, including overseeing office supplies, coordinating cleaning, security, and maintenance services, and offering support to various departments. The Administration Executive is a key contributor to the smooth functioning of the organization.

Key Responsibilities:

1. Office Management:
   • Manage and maintain a clean and organized office environment.
   • Ensure the availability of office supplies and equipment.
   • Handle office repairs and maintenance as needed.
2. Coordinating a variety of services:
   • This role entails the individual being responsible for overseeing cleaning and maintenance services, ensuring that security is adequately provided, and offering assistance when needed.
3. Communication:
   • Manage incoming and outgoing communications, including emails and phone calls.
   • Screen and direct calls to the appropriate personnel.
   • Maintain and update contact lists.
4. Documentation and Record-Keeping:
   • Maintain and organize files, documents, and records.
   • Assist with data entry, data retrieval, and report generation as needed.
5. Vendor Management:
   • Liaise with suppliers and service providers.
   • Obtain and evaluate quotes for office-related services and supplies.
6. Support to Departments:
   • Provide administrative support to various departments as required.
   • Assist with the preparation of reports, presentations, and other documentation.
7. Visitor Management:
   • Greet and assist visitors, clients, and guests.
   • Ensure a professional and welcoming atmosphere.

Qualifications:

• Having a verified track record in an administrative or executive assistant role will be beneficial.
• Proficiency in office software, including Microsoft Office Suite.
• Strong communication and interpersonal skills.
• Excellent organizational and time-management abilities.
• Attention to detail and the ability to multitask effectively.
• Problem-solving skills and a proactive approach to tasks.

Key Skills:

• Time management
• Communication
• Attention to detail
• Problem-solving
• Organizational skills
• Proficiency in office software
• Customer service
• Adaptability

Working Conditions:

The Administration Executive typically works in an office environment, and standard office hours apply. However, the role may require occasional flexibility to accommodate special events or urgent tasks.

Job Title: Events Logistics Coordinator

Job Description:

As an Events Logistics Coordinator, your primary responsibility is to manage and oversee the logistical aspects of events and ensure their smooth execution. You will play a critical role in planning, organizing, and coordinating various aspects of events, from conception to completion. This role is essential in ensuring that events run efficiently on schedule, and within budget.

Key Responsibilities:

1. Event Planning: Collaborate with event planners, clients, and stakeholders to understand their requirements, objectives, and expectations. Develop logistics plans that align with the event's goals and theme.
2. Venue Selection and Setup: Assist in selecting suitable event venues, negotiate contracts, and coordinate the setup and decoration of event spaces. Ensure that all required equipment, furniture, and décor are in place.
3. Vendor Management: Identify and manage relationships with various event-related vendors, including catering, audio-visual, transportation, and security services. Ensure that all vendors deliver their services on time and within budget.
4. Budget Management: Create and manage event budgets, tracking expenses and ensuring cost-effectiveness. Provide regular financial reports to event planners and clients.
5. Schedule Coordination: Develop detailed event schedules, including load-in and load-out timelines, and ensure that all elements of the event run on time. Troubleshoot and adapt to unforeseen logistical challenges.
6. Transportation and Accommodation: Arrange transportation and accommodation for event attendees, speakers, or performers as required, and ensure smooth arrivals and departures.
7. Equipment and Technology: Coordinate the acquisition, setup, and maintenance of technical equipment, including sound systems, projectors, and lighting.
8. Registration and Check-In: Oversee the registration process, including the management of attendee lists and badges. Ensure a smooth check-in experience for attendees.
9. Safety and Security: Implement security protocols and emergency procedures to ensure the safety of event participants. Coordinate with security personnel and first-aid teams.
10. Communication: Maintain effective communication with all stakeholders, including clients, vendors, and the event planning team. Provide regular updates on the progress of logistical arrangements.
11. Problem Solving: Anticipate and resolve logistical challenges and emergencies that may arise during events, ensuring minimal disruption to the program.
12. Post-Event Evaluation: Collect feedback from participants and event organizers to evaluate the success of the logistics and identify areas for improvement.

Qualifications:

1. Having a confirmed track record in coordinating event and planning logistics is an asset.
2. Excellent organizational and time management skills.
3. Strong negotiation and vendor management skills.
4. Proficiency in event management software and tools.
5. Excellent communication and interpersonal skills.
6. Ability to work well under pressure and adapt to changing circumstances.
7. Detail-oriented and committed to delivering high-quality events.
8. Knowledge of safety and security protocols for events.
9. Ability to work flexible hours, including evenings and weekends, as required by event schedules.

As an Events Logistics Coordinator, you play a crucial role in ensuring the seamless execution of events, making sure all logistical elements are in place to create memorable and successful experiences for attendees and clients

Job Title: Administration Executive

Job Overview:

The Administration Executive plays a crucial role in ensuring the efficient day-to-day operations of the organization. This role encompasses a diverse array of administrative responsibilities, including overseeing office supplies, coordinating cleaning, security, and maintenance services, and offering support to various departments. The Administration Executive is a key contributor to the smooth functioning of the organization.

Key Responsibilities:

1. Office Management:
   • Manage and maintain a clean and organized office environment.
   • Ensure the availability of office supplies and equipment.
   • Handle office repairs and maintenance as needed.
2. Coordinating a variety of services:
   • This role entails the individual being responsible for overseeing cleaning and maintenance services, ensuring that security is adequately provided, and offering assistance when needed.
3. Communication:
   • Manage incoming and outgoing communications, including emails and phone calls.
   • Screen and direct calls to the appropriate personnel.
   • Maintain and update contact lists.
4. Documentation and Record-Keeping:
   • Maintain and organize files, documents, and records.
   • Assist with data entry, data retrieval, and report generation as needed.
5. Vendor Management:
   • Liaise with suppliers and service providers.
   • Obtain and evaluate quotes for office-related services and supplies.
6. Support to Departments:
   • Provide administrative support to various departments as required.
   • Assist with the preparation of reports, presentations, and other documentation.
7. Visitor Management:
   • Greet and assist visitors, clients, and guests.
   • Ensure a professional and welcoming atmosphere.

Qualifications:

• Having a verified track record in an administrative or executive assistant role will be beneficial.
• Proficiency in office software, including Microsoft Office Suite.
• Strong communication and interpersonal skills.
• Excellent organizational and time-management abilities.
• Attention to detail and the ability to multitask effectively.
• Problem-solving skills and a proactive approach to tasks.

Key Skills:

• Time management
• Communication
• Attention to detail
• Problem-solving
• Organizational skills
• Proficiency in office software
• Customer service
• Adaptability

Working Conditions:

The Administration Executive typically works in an office environment, and standard office hours apply. However, the role may require occasional flexibility to accommodate special events or urgent tasks.

Job Title: Events Logistics Coordinator

Job Description:

As an Events Logistics Coordinator, your primary responsibility is to manage and oversee the logistical aspects of events and ensure their smooth execution. You will play a critical role in planning, organizing, and coordinating various aspects of events, from conception to completion. This role is essential in ensuring that events run efficiently on schedule, and within budget.

Key Responsibilities:

1. Event Planning: Collaborate with event planners, clients, and stakeholders to understand their requirements, objectives, and expectations. Develop logistics plans that align with the event's goals and theme.
2. Venue Selection and Setup: Assist in selecting suitable event venues, negotiate contracts, and coordinate the setup and decoration of event spaces. Ensure that all required equipment, furniture, and décor are in place.
3. Vendor Management: Identify and manage relationships with various event-related vendors, including catering, audio-visual, transportation, and security services. Ensure that all vendors deliver their services on time and within budget.
4. Budget Management: Create and manage event budgets, tracking expenses and ensuring cost-effectiveness. Provide regular financial reports to event planners and clients.
5. Schedule Coordination: Develop detailed event schedules, including load-in and load-out timelines, and ensure that all elements of the event run on time. Troubleshoot and adapt to unforeseen logistical challenges.
6. Transportation and Accommodation: Arrange transportation and accommodation for event attendees, speakers, or performers as required, and ensure smooth arrivals and departures.
7. Equipment and Technology: Coordinate the acquisition, setup, and maintenance of technical equipment, including sound systems, projectors, and lighting.
8. Registration and Check-In: Oversee the registration process, including the management of attendee lists and badges. Ensure a smooth check-in experience for attendees.
9. Safety and Security: Implement security protocols and emergency procedures to ensure the safety of event participants. Coordinate with security personnel and first-aid teams.
10. Communication: Maintain effective communication with all stakeholders, including clients, vendors, and the event planning team. Provide regular updates on the progress of logistical arrangements.
11. Problem Solving: Anticipate and resolve logistical challenges and emergencies that may arise during events, ensuring minimal disruption to the program.
12. Post-Event Evaluation: Collect feedback from participants and event organizers to evaluate the success of the logistics and identify areas for improvement.

Qualifications:

1. Having a confirmed track record in coordinating event and planning logistics is an asset.
2. Excellent organizational and time management skills.
3. Strong negotiation and vendor management skills.
4. Proficiency in event management software and tools.
5. Excellent communication and interpersonal skills.
6. Ability to work well under pressure and adapt to changing circumstances.
7. Detail-oriented and committed to delivering high-quality events.
8. Knowledge of safety and security protocols for events.
9. Ability to work flexible hours, including evenings and weekends, as required by event schedules.

As an Events Logistics Coordinator, you play a crucial role in ensuring the seamless execution of events, making sure all logistical elements are in place to create memorable and successful experiences for attendees and clients

Job Title: Administration Executive

Job Overview:

The Administration Executive plays a crucial role in ensuring the efficient day-to-day operations of the organization. This role encompasses a diverse array of administrative responsibilities, including overseeing office supplies, coordinating cleaning, security, and maintenance services, and offering support to various departments. The Administration Executive is a key contributor to the smooth functioning of the organization.

Key Responsibilities:

1. Office Management:
   • Manage and maintain a clean and organized office environment.
   • Ensure the availability of office supplies and equipment.
   • Handle office repairs and maintenance as needed.
2. Coordinating a variety of services:
   • This role entails the individual being responsible for overseeing cleaning and maintenance services, ensuring that security is adequately provided, and offering assistance when needed.
3. Communication:
   • Manage incoming and outgoing communications, including emails and phone calls.
   • Screen and direct calls to the appropriate personnel.
   • Maintain and update contact lists.
4. Documentation and Record-Keeping:
   • Maintain and organize files, documents, and records.
   • Assist with data entry, data retrieval, and report generation as needed.
5. Vendor Management:
   • Liaise with suppliers and service providers.
   • Obtain and evaluate quotes for office-related services and supplies.
6. Support to Departments:
   • Provide administrative support to various departments as required.
   • Assist with the preparation of reports, presentations, and other documentation.
7. Visitor Management:
   • Greet and assist visitors, clients, and guests.
   • Ensure a professional and welcoming atmosphere.

Qualifications:

• Having a verified track record in an administrative or executive assistant role will be beneficial.
• Proficiency in office software, including Microsoft Office Suite.
• Strong communication and interpersonal skills.
• Excellent organizational and time-management abilities.
• Attention to detail and the ability to multitask effectively.
• Problem-solving skills and a proactive approach to tasks.

Key Skills:

• Time management
• Communication
• Attention to detail
• Problem-solving
• Organizational skills
• Proficiency in office software
• Customer service
• Adaptability

Working Conditions:

The Administration Executive typically works in an office environment, and standard office hours apply. However, the role may require occasional flexibility to accommodate special events or urgent tasks.

Job Title: Events Logistics Coordinator

Job Description:

As an Events Logistics Coordinator, your primary responsibility is to manage and oversee the logistical aspects of events and ensure their smooth execution. You will play a critical role in planning, organizing, and coordinating various aspects of events, from conception to completion. This role is essential in ensuring that events run efficiently on schedule, and within budget.

Key Responsibilities:

1. Event Planning: Collaborate with event planners, clients, and stakeholders to understand their requirements, objectives, and expectations. Develop logistics plans that align with the event's goals and theme.
2. Venue Selection and Setup: Assist in selecting suitable event venues, negotiate contracts, and coordinate the setup and decoration of event spaces. Ensure that all required equipment, furniture, and décor are in place.
3. Vendor Management: Identify and manage relationships with various event-related vendors, including catering, audio-visual, transportation, and security services. Ensure that all vendors deliver their services on time and within budget.
4. Budget Management: Create and manage event budgets, tracking expenses and ensuring cost-effectiveness. Provide regular financial reports to event planners and clients.
5. Schedule Coordination: Develop detailed event schedules, including load-in and load-out timelines, and ensure that all elements of the event run on time. Troubleshoot and adapt to unforeseen logistical challenges.
6. Transportation and Accommodation: Arrange transportation and accommodation for event attendees, speakers, or performers as required, and ensure smooth arrivals and departures.
7. Equipment and Technology: Coordinate the acquisition, setup, and maintenance of technical equipment, including sound systems, projectors, and lighting.
8. Registration and Check-In: Oversee the registration process, including the management of attendee lists and badges. Ensure a smooth check-in experience for attendees.
9. Safety and Security: Implement security protocols and emergency procedures to ensure the safety of event participants. Coordinate with security personnel and first-aid teams.
10. Communication: Maintain effective communication with all stakeholders, including clients, vendors, and the event planning team. Provide regular updates on the progress of logistical arrangements.
11. Problem Solving: Anticipate and resolve logistical challenges and emergencies that may arise during events, ensuring minimal disruption to the program.
12. Post-Event Evaluation: Collect feedback from participants and event organizers to evaluate the success of the logistics and identify areas for improvement.

Qualifications:

1. Having a confirmed track record in coordinating event and planning logistics is an asset.
2. Excellent organizational and time management skills.
3. Strong negotiation and vendor management skills.
4. Proficiency in event management software and tools.
5. Excellent communication and interpersonal skills.
6. Ability to work well under pressure and adapt to changing circumstances.
7. Detail-oriented and committed to delivering high-quality events.
8. Knowledge of safety and security protocols for events.
9. Ability to work flexible hours, including evenings and weekends, as required by event schedules.

As an Events Logistics Coordinator, you play a crucial role in ensuring the seamless execution of events, making sure all logistical elements are in place to create memorable and successful experiences for attendees and clients

Job Title: Administration Executive

Job Overview:

The Administration Executive plays a crucial role in ensuring the efficient day-to-day operations of the organization. This role encompasses a diverse array of administrative responsibilities, including overseeing office supplies, coordinating cleaning, security, and maintenance services, and offering support to various departments. The Administration Executive is a key contributor to the smooth functioning of the organization.

Key Responsibilities:

1. Office Management:
   • Manage and maintain a clean and organized office environment.
   • Ensure the availability of office supplies and equipment.
   • Handle office repairs and maintenance as needed.
2. Coordinating a variety of services:
   • This role entails the individual being responsible for overseeing cleaning and maintenance services, ensuring that security is adequately provided, and offering assistance when needed.
3. Communication:
   • Manage incoming and outgoing communications, including emails and phone calls.
   • Screen and direct calls to the appropriate personnel.
   • Maintain and update contact lists.
4. Documentation and Record-Keeping:
   • Maintain and organize files, documents, and records.
   • Assist with data entry, data retrieval, and report generation as needed.
5. Vendor Management:
   • Liaise with suppliers and service providers.
   • Obtain and evaluate quotes for office-related services and supplies.
6. Support to Departments:
   • Provide administrative support to various departments as required.
   • Assist with the preparation of reports, presentations, and other documentation.
7. Visitor Management:
   • Greet and assist visitors, clients, and guests.
   • Ensure a professional and welcoming atmosphere.

Qualifications:

• Having a verified track record in an administrative or executive assistant role will be beneficial.
• Proficiency in office software, including Microsoft Office Suite.
• Strong communication and interpersonal skills.
• Excellent organizational and time-management abilities.
• Attention to detail and the ability to multitask effectively.
• Problem-solving skills and a proactive approach to tasks.

Key Skills:

• Time management
• Communication
• Attention to detail
• Problem-solving
• Organizational skills
• Proficiency in office software
• Customer service
• Adaptability

Working Conditions:

The Administration Executive typically works in an office environment, and standard office hours apply. However, the role may require occasional flexibility to accommodate special events or urgent tasks.

Job Title: Events Logistics Coordinator

Job Description:

As an Events Logistics Coordinator, your primary responsibility is to manage and oversee the logistical aspects of events and ensure their smooth execution. You will play a critical role in planning, organizing, and coordinating various aspects of events, from conception to completion. This role is essential in ensuring that events run efficiently on schedule, and within budget.

Key Responsibilities:

1. Event Planning: Collaborate with event planners, clients, and stakeholders to understand their requirements, objectives, and expectations. Develop logistics plans that align with the event's goals and theme.
2. Venue Selection and Setup: Assist in selecting suitable event venues, negotiate contracts, and coordinate the setup and decoration of event spaces. Ensure that all required equipment, furniture, and décor are in place.
3. Vendor Management: Identify and manage relationships with various event-related vendors, including catering, audio-visual, transportation, and security services. Ensure that all vendors deliver their services on time and within budget.
4. Budget Management: Create and manage event budgets, tracking expenses and ensuring cost-effectiveness. Provide regular financial reports to event planners and clients.
5. Schedule Coordination: Develop detailed event schedules, including load-in and load-out timelines, and ensure that all elements of the event run on time. Troubleshoot and adapt to unforeseen logistical challenges.
6. Transportation and Accommodation: Arrange transportation and accommodation for event attendees, speakers, or performers as required, and ensure smooth arrivals and departures.
7. Equipment and Technology: Coordinate the acquisition, setup, and maintenance of technical equipment, including sound systems, projectors, and lighting.
8. Registration and Check-In: Oversee the registration process, including the management of attendee lists and badges. Ensure a smooth check-in experience for attendees.
9. Safety and Security: Implement security protocols and emergency procedures to ensure the safety of event participants. Coordinate with security personnel and first-aid teams.
10. Communication: Maintain effective communication with all stakeholders, including clients, vendors, and the event planning team. Provide regular updates on the progress of logistical arrangements.
11. Problem Solving: Anticipate and resolve logistical challenges and emergencies that may arise during events, ensuring minimal disruption to the program.
12. Post-Event Evaluation: Collect feedback from participants and event organizers to evaluate the success of the logistics and identify areas for improvement.

Qualifications:

1. Having a confirmed track record in coordinating event and planning logistics is an asset.
2. Excellent organizational and time management skills.
3. Strong negotiation and vendor management skills.
4. Proficiency in event management software and tools.
5. Excellent communication and interpersonal skills.
6. Ability to work well under pressure and adapt to changing circumstances.
7. Detail-oriented and committed to delivering high-quality events.
8. Knowledge of safety and security protocols for events.
9. Ability to work flexible hours, including evenings and weekends, as required by event schedules.

As an Events Logistics Coordinator, you play a crucial role in ensuring the seamless execution of events, making sure all logistical elements are in place to create memorable and successful experiences for attendees and clients

Job Title: Administration Executive

Job Overview:

The Administration Executive plays a crucial role in ensuring the efficient day-to-day operations of the organization. This role encompasses a diverse array of administrative responsibilities, including overseeing office supplies, coordinating cleaning, security, and maintenance services, and offering support to various departments. The Administration Executive is a key contributor to the smooth functioning of the organization.

Key Responsibilities:

1. Office Management:
   • Manage and maintain a clean and organized office environment.
   • Ensure the availability of office supplies and equipment.
   • Handle office repairs and maintenance as needed.
2. Coordinating a variety of services:
   • This role entails the individual being responsible for overseeing cleaning and maintenance services, ensuring that security is adequately provided, and offering assistance when needed.
3. Communication:
   • Manage incoming and outgoing communications, including emails and phone calls.
   • Screen and direct calls to the appropriate personnel.
   • Maintain and update contact lists.
4. Documentation and Record-Keeping:
   • Maintain and organize files, documents, and records.
   • Assist with data entry, data retrieval, and report generation as needed.
5. Vendor Management:
   • Liaise with suppliers and service providers.
   • Obtain and evaluate quotes for office-related services and supplies.
6. Support to Departments:
   • Provide administrative support to various departments as required.
   • Assist with the preparation of reports, presentations, and other documentation.
7. Visitor Management:
   • Greet and assist visitors, clients, and guests.
   • Ensure a professional and welcoming atmosphere.

Qualifications:

• Having a verified track record in an administrative or executive assistant role will be beneficial.
• Proficiency in office software, including Microsoft Office Suite.
• Strong communication and interpersonal skills.
• Excellent organizational and time-management abilities.
• Attention to detail and the ability to multitask effectively.
• Problem-solving skills and a proactive approach to tasks.

Key Skills:

• Time management
• Communication
• Attention to detail
• Problem-solving
• Organizational skills
• Proficiency in office software
• Customer service
• Adaptability

Working Conditions:

The Administration Executive typically works in an office environment, and standard office hours apply. However, the role may require occasional flexibility to accommodate special events or urgent tasks.

Job Title: Events Logistics Coordinator

Job Description:

As an Events Logistics Coordinator, your primary responsibility is to manage and oversee the logistical aspects of events and ensure their smooth execution. You will play a critical role in planning, organizing, and coordinating various aspects of events, from conception to completion. This role is essential in ensuring that events run efficiently on schedule, and within budget.

Key Responsibilities:

1. Event Planning: Collaborate with event planners, clients, and stakeholders to understand their requirements, objectives, and expectations. Develop logistics plans that align with the event's goals and theme.
2. Venue Selection and Setup: Assist in selecting suitable event venues, negotiate contracts, and coordinate the setup and decoration of event spaces. Ensure that all required equipment, furniture, and décor are in place.
3. Vendor Management: Identify and manage relationships with various event-related vendors, including catering, audio-visual, transportation, and security services. Ensure that all vendors deliver their services on time and within budget.
4. Budget Management: Create and manage event budgets, tracking expenses and ensuring cost-effectiveness. Provide regular financial reports to event planners and clients.
5. Schedule Coordination: Develop detailed event schedules, including load-in and load-out timelines, and ensure that all elements of the event run on time. Troubleshoot and adapt to unforeseen logistical challenges.
6. Transportation and Accommodation: Arrange transportation and accommodation for event attendees, speakers, or performers as required, and ensure smooth arrivals and departures.
7. Equipment and Technology: Coordinate the acquisition, setup, and maintenance of technical equipment, including sound systems, projectors, and lighting.
8. Registration and Check-In: Oversee the registration process, including the management of attendee lists and badges. Ensure a smooth check-in experience for attendees.
9. Safety and Security: Implement security protocols and emergency procedures to ensure the safety of event participants. Coordinate with security personnel and first-aid teams.
10. Communication: Maintain effective communication with all stakeholders, including clients, vendors, and the event planning team. Provide regular updates on the progress of logistical arrangements.
11. Problem Solving: Anticipate and resolve logistical challenges and emergencies that may arise during events, ensuring minimal disruption to the program.
12. Post-Event Evaluation: Collect feedback from participants and event organizers to evaluate the success of the logistics and identify areas for improvement.

Qualifications:

1. Having a confirmed track record in coordinating event and planning logistics is an asset.
2. Excellent organizational and time management skills.
3. Strong negotiation and vendor management skills.
4. Proficiency in event management software and tools.
5. Excellent communication and interpersonal skills.
6. Ability to work well under pressure and adapt to changing circumstances.
7. Detail-oriented and committed to delivering high-quality events.
8. Knowledge of safety and security protocols for events.
9. Ability to work flexible hours, including evenings and weekends, as required by event schedules.

As an Events Logistics Coordinator, you play a crucial role in ensuring the seamless execution of events, making sure all logistical elements are in place to create memorable and successful experiences for attendees and clients

Job Title: Administration Executive

Job Overview:

The Administration Executive plays a crucial role in ensuring the efficient day-to-day operations of the organization. This role encompasses a diverse array of administrative responsibilities, including overseeing office supplies, coordinating cleaning, security, and maintenance services, and offering support to various departments. The Administration Executive is a key contributor to the smooth functioning of the organization.

Key Responsibilities:

1. Office Management:
   • Manage and maintain a clean and organized office environment.
   • Ensure the availability of office supplies and equipment.
   • Handle office repairs and maintenance as needed.
2. Coordinating a variety of services:
   • This role entails the individual being responsible for overseeing cleaning and maintenance services, ensuring that security is adequately provided, and offering assistance when needed.
3. Communication:
   • Manage incoming and outgoing communications, including emails and phone calls.
   • Screen and direct calls to the appropriate personnel.
   • Maintain and update contact lists.
4. Documentation and Record-Keeping:
   • Maintain and organize files, documents, and records.
   • Assist with data entry, data retrieval, and report generation as needed.
5. Vendor Management:
   • Liaise with suppliers and service providers.
   • Obtain and evaluate quotes for office-related services and supplies.
6. Support to Departments:
   • Provide administrative support to various departments as required.
   • Assist with the preparation of reports, presentations, and other documentation.
7. Visitor Management:
   • Greet and assist visitors, clients, and guests.
   • Ensure a professional and welcoming atmosphere.

Qualifications:

• Having a verified track record in an administrative or executive assistant role will be beneficial.
• Proficiency in office software, including Microsoft Office Suite.
• Strong communication and interpersonal skills.
• Excellent organizational and time-management abilities.
• Attention to detail and the ability to multitask effectively.
• Problem-solving skills and a proactive approach to tasks.

Key Skills:

• Time management
• Communication
• Attention to detail
• Problem-solving
• Organizational skills
• Proficiency in office software
• Customer service
• Adaptability

Working Conditions:

The Administration Executive typically works in an office environment, and standard office hours apply. However, the role may require occasional flexibility to accommodate special events or urgent tasks.

The Maintenance Technician will be responsible for the maintenance of the venue, premises, including all plant rooms and other facilities.  He/She will also be part of the team to install and maintain the electrical wiring, fixtures, and systems for events, exhibitions, and the premises. 

Maintenance Technician role will have oversight of in-house staff and outside service contractors. He/she will collaborate with the Operations foreman to whom he/she will be reporting to ensure operational efficiencies of the department during event and non-event periods.

This position calls for an individual who is interested in furthering their career within the events industry.

The selected candidate will be responsible for:

• Installs and repairs electrical wiring, systems, and fixtures in for the events, exhibitions, and the premises.
• Installs conduits and pipes to house electrical wires and cables.
• Ensures wiring/piping complies with electrical codes.
• Installs circuit breakers and other electrical hardware and connects wiring to them.
• Connects electrical systems to powerlines to provide electricity to the events, exhibitions, and the premises.
• Tests electrical systems to ensure proper installation and operation.
• Inspects electrical systems to determine whether repairs are needed.
• Replaces conduit and wiring as needed.
• Replaces circuit breakers as needed.
• Maintains plant rooms
• Maintains grounds

• Performs other related duties as assigned.
• Monitor and ensure all policies, procedures and guidelines are followed by maintenance staff and 3rd party staff in daily work routines.
• Implement cost savings strategies that will not compromise quality and safety.
• Ensures all paperwork is completed correctly and submitted by staff in a timely manner.
• Other duties as deemed necessary or as directed.

Required Skills/Abilities:

• Ability to read blueprints.
• Extensive knowledge of electrical systems and wiring.
• Ability to use hand tools and power tools.
• Proficient in the use of test meters and other diagnostic equipment.
• Excellent analytical and problem-solving skills.

Education and Experience:

• High technical school diploma or equivalent required.
• Completion of a formal apprenticeship and valid electrician’s license required.

Physical Requirements:

• Must be able to see color to discern color-coded wiring.
• Prolonged periods standing, kneeling, bending, and climbing ladders or scaffolding.
• Must be physically capable of pulling wires and cables through conduits.
• Must be able to lift up to 25 kgs at a time.

The ideal candidate will:

• Have previous experience in a similar position. 
• Be fluent in English, Maltese.
• Possess good verbal and written communication skills.
• Hold an HTD Electrical or equivalent qualifications.
• Proven ability to plan and schedule works
• Be able to work under pressure and adhere to deadlines.
• Have good organisational skills.
• Must be flexible with working nights, weekends and holidays